Personal data protection and use of cookies
1. Introductory provisions
This Privacy Policy (hereinafter the “Policy”) sets out the rules for the processing and protection of personal data collected and processed through the website sut.stefaniktrail.sk, which serves for the presentation, promotion and organisation of the Štefánik Trail sporting event and also contains an e-shop for the sale of related products.
The controllers and organisers of the event are:
- URBAN SERVICES, s.r.o., registered office Adámiho 20, 841 05 Bratislava, Company ID: 46808175, Tax ID: 2023599743 (hereinafter the “Company”),
- O.Z. VESTIGIUM, registered office Adámiho 20, 841 05 Bratislava, Company ID: 42270022 (hereinafter the “Association”).
These entities act jointly as controllers of personal data within the meaning of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter “GDPR”), as well as Act No. 18/2018 Coll. on the protection of personal data (hereinafter the “Act”).
The aim of this Policy is to explain transparently, in detail and exhaustively what data we collect, how we process it, for what purposes, how long we retain it and what rights you have as data subjects.
2. Categories of personal data processed
On the website and in connection with the event we collect and process a wide range of data, which may include, but is not limited to:
- Participant identification data: first name, surname, date of birth, sex, nationality, citizenship.
- Contact data: home address, email address, phone number.
- Event-related data: chosen discipline, club affiliation, T-shirt size, start time, race bib number.
- Health-related data (if provided voluntarily by the participant): allergies, chronic illnesses, emergency contact person.
- E-shop related data: billing details, delivery address, order information, payment data (to the extent necessary to process the transaction; payment data is processed by a contractual partner – the payment gateway provider).
- Marketing data: email address upon subscribing to the newsletter, preferences regarding the sending of information.
- Technical data: IP address, device type, browser type, cookies, website access logs.
- Multimedia data: photographs and video recordings taken during the event in which you may appear as a participant or visitor.
3. Purposes of personal data processing
Personal data is processed for the following purposes:
- Organisation of the sporting event – participant records, registration management, issuing race bibs, keeping results lists, providing medical and security services.
- Sales through the e-shop – processing orders, issuing invoices, delivering purchased goods and communicating with customers.
- Marketing and promotion – sending newsletters, information about other events or accompanying activities, publishing photos and videos on the website, in printed materials and on social media.
- Compliance with legal obligations – bookkeeping, processing tax documents, providing data to public authorities to the extent required by law.
- Improving the functioning of the website – through analytical tools and cookies we monitor traffic and user behaviour in order to improve content and user experience.
- Security purposes – protection against misuse, securing the web environment and preventing cyberattacks.
4. Legal bases for processing
Personal data is processed on the following legal bases:
- Performance of a contract (Art. 6(1)(b) GDPR) – registration of participants for the event, purchase of goods in the e-shop.
- Compliance with a legal obligation (Art. 6(1)(c) GDPR) – retention of accounting documents, provision of data to public authorities.
- Legitimate interest of the controller (Art. 6(1)(f) GDPR) – promotion of the event through photographs, securing the website, communication with participants.
- Consent of the data subject (Art. 6(1)(a) GDPR) – newsletter subscription, marketing cookies, publication of certain multimedia materials.
5. Data retention period
- Event participant data is retained for 5 years from the end of the relevant edition.
- Accounting documents are retained for 10 years in accordance with the Accounting Act.
- Data provided for marketing purposes is retained until consent is withdrawn.
- Cookies and technical data are generally retained for 13–24 months depending on browser settings.
6. Disclosure of personal data to third parties
Personal data may be disclosed or made accessible only to the necessary extent to the following categories of recipients:
- IT and hosting companies operating the website,
- payment service providers and banks,
- courier and delivery companies,
- accountants and tax advisors,
- public authorities where required by law,
- media partners for the purpose of promoting the event.
7. Rights of data subjects
As a data subject you have the right to:
- access your personal data,
- rectify or complete incorrect or incomplete data,
- erasure of data where the purpose of its processing has ceased,
- restriction of processing,
- data portability,
- object to processing based on legitimate interest,
- withdraw your consent at any time,
- lodge a complaint with the Office for Personal Data Protection of the Slovak Republic.
8. Cookies and similar technologies
Our website sut.stefaniktrail.sk uses cookies and similar technologies to ensure the proper functioning of the site, make it easier for users to work with our pages, analyse traffic and offer the most relevant content. In line with European legislation, we are obliged to inform users about the type, purpose and retention period of these files.
What are cookies?
Cookies are small text files that are stored on the user’s device (computer, tablet, mobile phone) when visiting a website. They allow the site to remember the user’s actions and preferences (e.g. login details, language, shopping cart contents) for a certain period, so you do not have to enter them repeatedly on subsequent visits. Cookies also help the website operator obtain anonymous statistics about the use of the site, identify potential problems and optimise content.
What are cookies used for?
Cookies serve several purposes, including:
- Essential cookies – basic cookies necessary for the proper functioning of the website and e-shop (e.g. shopping cart, payment process via WooPayments/Stripe). Without them the site could not function.
- Analytical cookies – help us understand how visitors use our pages, which pages they view, how much time they spend on them and what devices they use. We mainly use Google Analytics and so-called Sourcebuster cookies. Data is processed anonymously and serves exclusively statistical purposes.
- Preference cookies – allow the site to remember your choices (for example emoji settings in the browser or language preferences).
- Marketing cookies – we currently do not use third-party advertising or remarketing cookies on the site.
Cookies used on sut.stefaniktrail.sk
Our site currently uses the following cookies:
| Cookie name | Domain | Description | Duration | Type |
|---|---|---|---|---|
| sbjs_migrations | sut.stefaniktrail.sk | Set by Sourcebuster, identifies the source of the visit and stores information about user actions to improve the user experience. | Session | Analytical |
| sbjs_current_add | sut.stefaniktrail.sk | Sourcebuster cookie for identifying the first source of the visit. | Session | Analytical |
| sbjs_current | sut.stefaniktrail.sk | Stores information about the current visit. | Session | Analytical |
| sbjs_first | sut.stefaniktrail.sk | Stores information about the user’s first visit. | Session | Analytical |
| sbjs_udata | sut.stefaniktrail.sk | Stores basic user data for traffic analysis purposes. | Session | Analytical |
| sbjs_session | sut.stefaniktrail.sk | Allows the visitor to be recognised during a single session. | 1 hour | Analytical |
| _ga | stefaniktrail.sk | Google Analytics cookie, generates statistics about website use and distinguishes individual users. | 1 year 1 month 4 days | Analytical |
| ga* | stefaniktrail.sk | Google Analytics cookie variant, used to store and count page views. | 1 year 1 month 4 days | Analytical |
| wpEmojiSettingsSupports | sut.stefaniktrail.sk | WordPress cookie, detects whether the browser can display emoji correctly. | Session | Essential |
WooCommerce and WooPayments (Stripe) cookies
The e-shop also uses cookies that ensure the correct processing of orders, preservation of the cart contents and completion of payment. These cookies are essential for the functioning of the e-shop and cannot be disabled if you wish to shop online.
How to manage cookies?
Users can set their internet browser to refuse cookies, restrict them or be notified when cookies are used. Most modern browsers (Chrome, Firefox, Safari, Edge) allow you to manage or delete all cookies in their settings. Please note, however, that blocking certain cookies may result in limited website functionality, especially the shopping cart and payment processes.
Cookies – conclusion
The use of cookies is currently an essential part of the functioning of most modern websites, including e-shops. The controllers URBAN SERVICES, s.r.o. and O.Z. VESTIGIUM declare that cookies on the site are used only to the necessary extent and that anonymised data from analytical cookies is used solely for statistical purposes and to improve user comfort.
9. Final provisions
This Privacy Policy may be updated regularly to ensure its compliance with current legislation and technological developments. We therefore recommend checking this page regularly.
If you have any questions or requests relating to the processing of personal data, you can contact us at:
Email: martin.urbanik@gmail.com
Address: URBAN SERVICES, s.r.o., Adámiho 20, Bratislava 841 05
